$67,754 a year is recoverable from how buying is done
Against $1,620,407 of annual purchasing. The fastest returns are below.
Every question at a glance
What needs attention most
65.4% of open lines are past their promised date
70 lines worth $175,583 were promised by a date that has passed by more than the 14-day grace period. Either the goods are late and nobody is chasing, or they arrived and the receipt was never recorded — and the two need different fixes.
$2,111,535 of received goods carry no invoice
Only 16.2% of received lines have been invoiced, against a target of 80%. Every uninvoiced line is a liability the organisation has incurred and not recorded — the accrual lands eventually, and the longer the gap the less likely anyone can still check what was actually delivered against what is billed.
27 open lines were ordered more than 90 days ago
$49,247 committed on orders that have not arrived in three months. At that age the realistic split is between orders that were quietly cancelled and orders that arrived without anyone recording the receipt — and both need closing out rather than leaving on the book.
1 past month does not reach month end
May 2026 (16/20 business days) — the export stops short, so that month is projected from the business days present rather than compared as measured. Re-exporting would firm up every trend on this page.
Only 49.9% of lines carry a spend classification
Category analysis — and any sourcing strategy built on it — covers 239 of 479 lines. The rest cannot be assigned to a category at all, so the category shares below describe the classified subset, not total spend.
$117,507 paid above the best price already achieved
106 items were bought more than once from the same vendor at more than one price. The largest single gap is 46004.1AEE6 from Zoho Corporation (Manage Engine): $18,872.00 at best against $52,774.00 at worst across 2 purchases. This is an upper bound on what tighter buying could have saved, not a forecast that it would have.
Monthly purchasing
Goods value ordered per month
May 2026 projected from 16 of 20 business days (59,900 -> 74,875); Aug 2026 excluded — data reaches only 2 of 21 business days
Show the numbers
| Month | Spend | Basis |
|---|---|---|
| Jan 2025 | $92,076 | Measured |
| Feb 2025 | $131,501 | Measured |
| Mar 2025 | $78,739 | Measured |
| Apr 2025 | $53,481 | Measured |
| May 2025 | $106,485 | Measured |
| Jun 2025 | $53,963 | Measured |
| Jul 2025 | $174,991 | Measured |
| Aug 2025 | $176,190 | Measured |
| Sep 2025 | $180,624 | Measured |
| Oct 2025 | $85,686 | Measured |
| Nov 2025 | $56,594 | Measured |
| Dec 2025 | $158,042 | Measured |
| Jan 2026 | $75,160 | Measured |
| Feb 2026 | $145,876 | Measured |
| Mar 2026 | $97,060 | Measured |
| Apr 2026 | $294,300 | Measured |
| May 2026 | $74,875 | Projected from partial data |
| Jun 2026 | $341,520 | Measured |
| Jul 2026 | $167,526 | Measured |
| Aug 2026 | $212,496 | Forecast |
| Sep 2026 | $220,421 | Forecast |
| Oct 2026 | $228,346 | Forecast |
Highest-value next steps
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Fix contracted prices on the top ten repeat items
They account for $90,824 of the $117,507 measured variance. The purchase history below is the negotiating evidence.
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Hold same-vendor orders for a daily release
265 vendor-days carried more than one order. A once-a-day release per vendor removes 1,074 orders of paperwork without delaying anything by more than hours.
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Run a three-way match on the unbilled balance
1,968 received lines worth $2,111,535 have no invoice. Matching order to receipt to invoice, largest vendor first, converts an unknown accrual into a known one.
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Set contracted prices on the top repeat items
106 items were bought repeatedly at different prices from the same vendor. Fixing the price on the top ten alone addresses $90,824 of the measured variance.